Abstracts
Guidelines and Steps to Submit an Abstract:
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Use this Template (pdf, doc) to prepare your abstract
An abstract that does not conform to the following guidelines will be returned to the author for revision.
NOTE: English language only, (.rtf) or (.doc) file,
NO pictures/tables/graphs
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Pre-register (on-line).
- Submit an abstract (on-line).
Confirmation email will be sent to you instantly,
after abstract submission.
Abstract Acceptance Notification:
Submitters should receive notification emails from PICES Secretariat regarding the acceptance of their abstracts (oral or poster presentation).
Confirm your Attendance and Presentation:
All PICES-2024 sessions and workshops will be held IN PERSON. A hybrid option is not available.
GRANTED PRESENTATION TYPES.
When you receive a notification email from PICES Secretariat about your Abstract Acceptance,
please confirm your meeting attendance and presentation.
To confirm, simply reply to an email, specifying your PaperID number and Presenter Name (as listed in the Submitted Abstracts table) in the subject line and let us know
if you are planning to attend the meeting and present your paper.
If you are planning to attend in person, please insert this at the beginnging of the subject line:
ACCEPT, IN-PERSON, PaperID Number, Presenter Name Re: PICES-2024
Example: Judy Smith wih PaperID=58555 will give a talk in Session 1
ACCEPT, IN-PERSON, PaperID=58555, Judy Smith Re: PICES-2024, Session 1, granted type “Oral”.
If you are NOT planning to attend in person, but your talk/poster will be presented by someone else, please insert this at the beginnging of the subject line:
ACCEPT, BY CO-AUTHOR, PaperID, Talk/Poster presented by (Substitute's name or TBD) on behalf of (Presenter) Re: PICES-2024
Example: Gary Duncan wih PaperID=58666 cannot attend, but his colleague Tom Andersen will present a poster in Session 8
ACCEPT, BY Co-Author, PaperID=58666, Tom Andersen on behalf of Gary Duncan Re: PICES-2024, Session 8, granted type “Poster”.
If you CANNOT attend in person and NO ONE can present your TALK on your behalf, but you still want your talk to be delivered, please insert this at the beginnging of the subject line:
ACCEPT, RECORDED, PaperID, Talk Re: PICES-2024
Example: Gary Duncan wih PaperID=58666 in Session 8 cannot attend the meeting, but would like to upload a recorded talk
ACCEPT, RECORDED, PaperID=58666, Re: PICES-2024, Session 8, granted type “Oral”.
The session convenors may offer you a "RECORDED" option if there are no in-person replacements (REP) to fill your time slot.
With this option, the session convenors can play your recorded talk and encourage participants to send their questions directly to your email
address or through the Whova App, which will be available for three months after the meeting ends.
Additionally, with your permission, we can post your presentation on the meeting website after the meeting ends.
Please note that an absentee presenter fee is required for the recorded talk presentation.
If you CANNOT attend in person and NO ONE can present your POSTER on your behalf, but you still want your poster to be presented, please insert this at the beginnging of the subject line:
ACCEPT, QR-POSTER, PaperID, Poster Re: PICES-2024
Example: Gary Duncan wih PaperID=58666 in Session 8 cannot attend the meeting, but would like to upload a poster
ACCEPT, QR-POSTER, PaperID=58666, Re: PICES-2024, Session 8, granted type “Poster”.
You can upload your poster in a digital (pdf or jpeg ) format, so we can create a QR code for it.
With this option, participants can view your poster on their cellphones and send their questions directly to your email
address or through the Whova App. Access to the Whova App will be available for three months after the meeting ends.
Additionally, with your permission, we can post your poster on the meeting website after the meeting ends.
Please note that an absentee presenter fee is required for the QR-POSTER presentation.
Information about how to upload files for in-person or recorded talks and for the absenteee poster presenters can be found here.
If you want to cancel your talk and attendance, please insert this at the beginnging of the subject line:
CANCEL talk/poster and participation, PaperID Number, Presenter Name Re: PICES-2024
Example: Myron Gill wih PaperID=58777 cancells a talk in Session 3
CANCEL, PaperID=58777, Myron Gill Re: PICES-2024, Session 3, granted type “Oral”.
If for any reason you have not
received an email about your Abstract Acceptance (all deadlines are listed on the right-side menu of this page),
please check the "Submitted Abstracts and Granted Presentation Type (table)"
web page to find information about your paper - SessionID, PaperID, Presenter, Granted Presentation Type -
and
Confirm your presentation
and attendance
before the deadline.
Contact:
Juila Yazvenko
Database and Web Administrator
PICES Secretariat
Phone: 1-250-363-6366
Fax: 1-250-363-6827
E-mail: secretariat@pices.int