Accommodation
Please note that accommodation options in Nanaimo are limited, and we recommend booking your room as early as possible to ensure availability.
Courtyard by Marriott Nanaimo
100 Gordon St, Nanaimo, BC, Canada V9R 5J8- 1-minute walk to the venue
- newly built hotel
- in-room amenities include mini fridge and microwave, but no in-room safe
- 24-hour mini store available in the lobby area
- fitness room and pool
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Parking: $9 a day + Tax
*Register vehicle at front desk during check in prior. Park in designated Courtyard stalls and Unreserved/Public stalls.
Cancellation Policy: 48 hours prior to arrival on individual reservations. Cancellations less than that will be charged for a 1-night room and tax.
Cut-off date: September 23, 2026
Reservation Link
Coast Bastion Hotel
11 Bastion St, Nanaimo, BC, Canada V9R 6E4- 4-min walk to the venue
- partial ocean views from all rooms
- in-room amenities include mini fridge and microwave, and safe
- fitness room and sauna available
- pet-friendly rooms available
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Parking: $9 a day + Tax
Cancellation Policy: Guest rooms may be cancelled up to 4 pm two days prior to the initial arrival date of the reservation.
Cut-off date: September 14, 2026
Reservation Link
Best Western Dorchester
70 Church St, Nanaimo, BC, Canada V9R 5H- 5-min walk to the venue
- some rooms have harbour views
- in-room amenities include mini fridge; no microwave available
- on-site restaurants include Top Notch Burgers and The View Oceanside Grill
- more affordable option with a limited number of guest rooms
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Parking: free parking in the street level parking lot for the guests. In the event the hotel parking lot is full, the hotel will reimburse the guests for any fees incurred in a public parking lot.
Cancellation Policy: Reservations may be cancelled free of charge until 72 hours before the hotel's scheduled check-in time (local hotel time).
Cut-off date: September 23, 2026
Reservation Link
Days Inn By Wyndham Nanaimo
809 Is Hwy S, Nanaimo, BC, Canada V9R 6Z2- does not offer a group rate
- in-room amenities include mini fridge and microwave
- select rooms include a kitchenette, making it a good option for longer stays
- pet-friendly rooms available
- simple complimentary breakfast included
- BC Transit Route 7 stops at the hotel and near the venue (approximately 14 minutes by bus)
- NOT within convenient walking distance of the venue
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Parking: plenty of free on-site hotel parking
Reservation link
Important Dates
June 30, 2026
Extended Deadline
August 7, 2026
Abstract Notification Deadlines
August 21, 2026
Confirmation Deadlines
PAST: March 15, 2026