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Visa and Official Invitation Letters

General Informaiton

Valid passports are required. Entry visas may be necessary depending on the participant's nationality. Please refer to the website http://www.mofa.go.jp/j_info/visit/visa/index.html.

Request an Invitation Letter for Visa Application:

Letters for Visa applications will only be provided for people who have pre-registered for the meeting. Payment is not required at this time. For enquiries about Invitation letters for Visa, please contact:
Dr. Hiroyuki Okamoto
E-mail: pices2025-visa@fra.go.jp

Step to get Invitation letters

Fill out the FORM and send it with a copy of your passport photo page (pdf / jpeg / png format) to Dr. Hiroyuki Okamoto (pices2025-visa@fra.go.jp).

Apply for Visa

After receiving an invitation letter, submit your VISA application at the Japanese Embassy or any Japanese Consulate in your country.

Deadline for invitation letter request

Please note that because it takes time to get an official government-issued invitation letter and to deliver the original hardcopy to the applicant, new requests for letters will NOT be accepted after September 5th, 2025. Please send your request form as soon as possible before the deadline, even if your travel arrangements are not finalized.

Host Country Information:

Dr. Hiroyuki Okamoto
Japan Fisheries Research & Education Agency (FRA)
1-1-25 Shin-urashima-cho, Kanagawa-ku, Yokohama, Kanagawa 221-8529 JAPAN
Tel: +81-45-277-0120
E-mail: pices2025-visa@fra.go.jp