ORAL PRESENTATIONS

1. In order to allow the sessions to run smoothly, and in fairness to other presenters, please note that all presentations are expected to adhere strictly to the
   ALLOCATED TIME.
   
   
   • Plenary Speakers have been allocated 30-minute time slots. Plenary Presenters should plan for a 25-minute presentation followed by 3 minutes for questions, and a 2-minute transition to the next presenter.
     
     
   • Invited Speakers in each Topic Session (except for S08 - 20 min) have been allocated 25-minute time slots. Invited Presenters should plan for a 20-minute presentation followed by 4 minutes for questions, and a 1-minute transition to the next presenter.
     
     
   • Contributed Presentation Speakers in each Topic Session have been allocated 15-minute time slots. Presenters should plan for a 12-minute presentation followed by 2 minutes for questions, and a 1-minute transition to the next presenter.
     
     
   • Session Convenors must ensure that the above time allocations are respected.
     
     
   • In the event that a scheduled presentation is cancelled/unavailable, Session Convenors are requested to continue on the original schedule, using the time for an extended question period or discussion. This will allow meeting participants to move amongst the parallel sessions to attend selected presentations at their scheduled time.
     
     
2. PRESENTATION FORMAT
   
   
   • IN-PERSON Presenters are strongly encouraged to use the PowerPoint "Widescreen (16:9)" slide size setting. We are using HD projectors set up for the Widescreen (16:9) setting which will enhance the viewing experience.
     
     As this is a very tight event with regards to time between presenters, we only accept *.pptx or *.ppt files. Any other formats might or might not function, and there is no time for finding out why, thus leaving the presenter with no visual enhancement to the oral presentation.
     
     
   • PRE-RECORDED (*) presenters are strongly encouraged to use the MP4 format (either HD (1280 x 720) or Full HD (1920 x 1080)) mainly because less can go wrong. This Microsoft article can help to TURN YOUR PRESENTATION INTO A VIDEO.
     
     (*) For presenters who have special permission from the Convenors to upload pre-recorded presentations.
     
     
3. FILE NAMING FORMAT
   
   
   • S#-PresenterFamilyName.pptx
     Example
     S1-Smith.pptx
     W2-Cheng.pptx
     
     
4. WHERE, WHEN, AND HOW TO UPLOAD PRESENTATIONS
   
   
   • UPLOAD YOUR TALKS DIRECTLY TO THE SYMPOSIUM SHAREPOINT.
     There will be one folder for all files for all sessions and workshops. This is why it is very important to name your file following the FILE NAMING FORMAT above.
     
     
   • By March 1 you will receive an email from PICES Secretariat with a link to where you can upload your talks. If you do not receive an email, please contact Julia Yazvenko.
     
     
   • IN-PERSON presenters should upload their files at least 24 hours before their presentation day. PRE-RECORDED - by April 27. You can do multiple uploads. The system will add the version number to your file name. If you upload your updated file close to your presentation time, we cannot not guarantee its delivery to the presentation room. We will be running 3 parallel sessions every day.
     
     
5. EQUIPMENT
   
   
   • Each room will have a Windows PC with a modern version of the Microsoft Office software. In order to stay on schedule, we strongly prefer that you project from the computer supplied and avoid switching between computers.
     
     If you have any special A/V requirements for your presentation (showing videos; accessing the web), please let us know in advance.
     
     
6. POSTING ON THE WEBSITE
   
   
   • After the Symposium, PICES Secretariat will contact each presenter for permission to post their talks on the Symposium website (extra slides removed, file converted to pdf format).
     
     

POSTER PRESENTATIONS

1. IN-PERSON POSTER PRESENTERS
   
   • Detailed information about poster format and size can be found on the Poster Session page.
     
     
   • If you wish your poster to be linked to the Whova App, please upload your poster on the Symposium SharePoint by April 15. You can do multiple uploads. The system will add the version number to your file name. We will send you the SharePoint link by March 1. If you do not receive an email, please contact Julia Yazvenko.
     
     When you upload your file, use the following POSTER FILE NAMING FORMAT:
     POSTER-Session#-PresenterFamilyName.pdf
     Example: POSTER-S1-Smith.pdf
     
     
2. QR-POSTER PRESENTERS
   
   • UPLOAD YOUR QR-POSTERS DIRECTLY TO THE SYMPOSIUM SHAREPOINT.
     There will be one folder for all files for all sessions and workshops. This is why it is very important to name your file following the QR-Poster Naming Format.
     
     
   • By March 1 you will receive an email from PICES Secretariat with a link to where you can upload your poster. If you do not receive an email, please contact Julia Yazvenko.
     
     
   • Upload your QR-poster files by April 25. You can do multiple uploads. The system will add the version number to your file name.
     
     
   • QR POSTER FILE NAMING FORMAT
     QR-POSTER-S#-PresenterFamilyName.pdf
     Example: QR-POSTER-S1-Smith.pdf
     
     
   • Your QR poster will be accessible through the Whova app and via the QR code displayed on your poster board in the Poster Session Room, where all posters will be on display.
     
     
     

INTERNET ACCESS